Your HR team already keeps accurate employee records in SAP SuccessFactors. With this integration, those records also drive your Digital Business Cards, so nobody has to maintain a second employee list.
This article contains technical steps for your SAP SuccessFactors administrator. Please involve them when setting up the connection.
What is a Digital Business Card?
A
Digital Business Card is a landing page with a person’s contact details and business information. It can be shared by QR Code, short URL or email signature, and saved to Apple or Google Wallet. Anyone receiving it can store the contact directly on their phone.
How the integration works
QR Planet connects to your SuccessFactors instance with read-only access. It scans the employee data you select and applies it to the Digital Business Card template of your choice.
Data moves in one direction only, from SuccessFactors to QR Planet. Nothing is ever written back to your HR system.
Set up the integration once, have your business cards ready. What stays in sync
- New employees: A Digital Business Card is created from your template, in the folder you chose.
- Changed employee data: Updates to mapped fields, such as a new job title or office, appear on the card after the next sync. The QR Code stays the same, so printed badges and materials remain valid.
- Employees who leave: The Digital Business Card is deleted automatically.
- Mapped fields only: Fields you do not map are left untouched; if you do not map mobile numbers, for example, they can still be maintained in QR Planet.
Because SuccessFactors is the source of truth, a manual edit to a mapped field in QR Planet is overwritten at the next sync.
Your account will mirror your chosen SAP SuccessFactors data.How to connect SAP SuccessFactors to your QR Planet account
Before you start
- Access to an administrator of your SAP SuccessFactors instance
- A Digital Business Card template and, optionally, a destination folder in your QR Planet account
How to connect SAP SuccessFactors
- Prepare SuccessFactors: Your SuccessFactors administrator gives QR Planet read-only access to the employee data you want to share.
- Connect your accounts: Go to the integrations area of your QR Planet account, choose SAP SuccessFactors and enter the connection details provided by your administrator.
- Choose your fields: Decide which employee data appears on the cards, such as name, job title, department, office, email address and phone number.
- Set your import options: Choose a card template and a destination folder. You can limit the import to one department, for example for a pilot, and turn on the daily automatic sync.
- Review and import: Check the list of employees, deselect anyone who should not receive a card, and start the import. Your new cards appear in the folder you selected.
We recommend checking a few cards before rolling out to the whole company. Our support team is happy to help you with your setup.
Security and privacy
- Access is read-only and limited to the employee data you approve.
- Data moves in one direction only. Nothing is written back to SuccessFactors.
- QR Planet is fully GDPR-compliant, and all data is hosted in an ISO:27001-certified data center in Germany.
Frequently asked questions
Can we start with one department?
Yes. Limit the import to your pilot group, then widen it when you are ready to roll out further.
Can employees edit their own cards?
Mapped fields always follow SuccessFactors. Changes to those fields should thus be made in your HR system.
Which plans include this integration?